Hybrid meetings, remote collaboration, and video-based communication are hallmarks of the modern workplace. Implementing the right video conferencing infrastructure empowers your organization to stay competitive while maximizing team productivity and operational efficiency.
There are two primary strategies for incorporating communication and collaboration technologies into your workflow: purpose-designed video conferencing platforms (such as Zoom Rooms and Microsoft Teams) and Bring Your Own Device (BYOD) solutions.
What works for one individual or organization isn’t necessarily ideal for the next. In this guide, we’re going to explain each approach and weigh their pros and cons so you can make an informed decision. As always, don’t hesitate to reach out for personalized advice.
Zoom Rooms and Microsoft Teams are dedicated platforms that facilitate video communication and collaboration.
A complete Zoom or Teams environment will typically include compatible AV hardware such as all-in-one conferencing bars and one or more displays. Some modular systems are custom-built from standalone cameras, speakers, and conference room microphone solutions.
In these native room systems, all hardware is optimized and/or certified for the specific platform (Zoom or Teams), creating a unified, consistent experience for all users. The room will typically have a dedicated computer that runs a licensed software version of the respective platform.
Put simply, instead of using their own laptops, smartphones, and tablets, participants use dedicated, room-based hardware provided by the organization.
Unlike native room systems that use room-based hardware, a BYOD setup does exactly what its name implies: it allows users to use their own personal devices.
It’s important to note that a BYOD system can still operate on Zoom or Teams. However, instead of using a licensed “Rooms” version of the platform, participants use the standard desktop application and log in to their personal accounts.
Additionally, instead of relying on one “master computer” in the room, participants run the Zoom or Teams application on their own devices (typically a laptop, tablet, or smartphone) and connect to the main room’s video conferencing system either wirelessly or via a cable.
A BYOD setup is standard among remote workers and a common choice for multipurpose and huddle rooms.
Ultimately, we recommend using a native room system that runs on Zoom Rooms or Microsoft Teams with certified hardware. For most organizations, this type of setup will perform better and provide lasting peace of mind.
Although a BYOD setup can certainly be convenient and flexible, drawbacks related to performance consistency and security are impossible to ignore.
With all of that said, a hybrid setup that allows you to enter BYOD mode when necessary can be very beneficial. While we don’t advise using BYOD mode exclusively, having the option allows for more freedom when necessary.
Recognizing that every organization has unique needs and goals, we’re not ruling out BYOD systems entirely. For example, in a co-working space that lacks a single corporate network, a BYOD setup can be crucial. It’s all about choosing the right setup for your space.
Here at Profound Technologies, we can design a dedicated BYOD or native room system, or we can engineer a multifaceted setup that gives you the best of both worlds: native room reliability with BYOD flexibility. The possibilities are limitless when you partner with us.
We hope this guide is helpful as you plan the next move. Our talented team of audiovisual specialists is ready to take your organization’s communications to the next level. Our AV services include design and consulting, installation, and managed services such as ongoing support and maintenance.
Ready to get started? Contact us now for a free consultation with a qualified AV specialist.