Conference Room Upgrade Costs: A Comprehensive Pricing Guide

Microsoft Teams Conference Rooms Your Space, Your Budget

Finding the right technology solution for your space and budget can be tricky. At Profound Technologies, we’re here to guide you through the pricing options for large, small, and huddle rooms, while explaining the factors that can influence your cost. 

Budgeting Made Easier

Navigating the budgetary discussion is not without its challenges, as there are often unlimited desires but always limited funds. To streamline this process, we start by understanding your room and unique needs, which helps us determine whether a pre-engineered or custom solution is the better fit. For a pre-engineered solution, we can offer estimated pricing after the initial meeting. Custom solutions, on the other hand, require more involved design and engineering evaluation before we can provide a more precise budget, though we can still offer a general price range relatively quickly.

Large Rooms Tailored to Perfection

For larger rooms, pricing is not a one-size-fits-all. It depends on the all-in-one solution or customized systems with discrete components, which may require a more intricate installation process. Very large training rooms or auditoriums, for example, will most likely demand a semi-custom solution, at minimum. And there is no reliable way to estimate costs for custom-type rooms without evaluating the space and capturing the client’s needs and expectations, especially when dealing with audio challenges, video recording sight lines, and other use case-specific requirements.

However, if an all-in-one pre-engineered solution suits your large room, our pre-designed packages typically fall within the range of $25,000 to $30,000 which includes core AV equipment (think: rack, power, network), a touch panel, flat screen displays, mounting hardware, and professional installation. Small room upgrade packages usually fall in the range of $15,000 to $20,000, with huddle rooms coming in at approximately $10,000. 

With all pre-engineered solutions, costs could be driven by the quality and size of the displays, accessories such as additional microphones or a whiteboard camera, or a particularly challenging installation scenario.

Profound Preliminary Proposal Process

The journey begins with an introductory meeting with a Profound Technologies sales consultant over Zoom or Microsoft Teams, to discuss your room’s specifics, essential features, and usage. Room information will be captured, along with photos and drawings of the space, to create a preliminary set of recommended equipment and a labor estimate. Upon approval to proceed, we will fine-tune the project details with a scheduled on-site visit, which is frequently referred to as a “site survey.”

Wrapping Up Your Conference Room Journey with Profound Technologies

Conferencing room pricing can be as unique as your space, and our team at Profound Technologies is dedicated to simplifying the process. Whether it’s a pre-engineered solution or a custom setup, we’re here to help you find the perfect fit that meets your needs and budget. 

 Schedule a meeting now to meet with an expert on Zoom or Microsoft Teams!