Mastering Microsoft Teams for Seamless Meeting Room Excellence
Whether you're a seasoned professional or just starting to explore the world of digital meetings, you probably have some burning questions. Let's delve into some of the most common queries and find the answers that will help you achieve the best possible meeting room experience.
Questions and Answers
Q: How do I achieve the best possible meeting room experience?
A: Native Teams Room experience encompasses the in-room AV equipment and collaboration systems to allow seamless collaboration. Enhanced capabilities such as one-touch to join and speaker tracking and framing create an immersive experience for both the in-person and remote participants. Use the right audio and video technology to ensure users get the most out of their Microsoft Teams meetings.
Q: What if my organization uses multiple video conferencing platforms?
A: The best approach is to standardize a video conferencing platform your organization uses the majority of the time. As for cloud services, many products offer interoperability with other platforms as a secondary option. An experienced audiovisual integrator can offer solutions to standardize the Microsoft Teams experience, while also allowing users to easily access multiple cloud services when needed.
Q: What are my options for Microsoft Teams Room licenses?
A: Microsoft offers two primary licenses for Teams Rooms systems:
Microsoft Teams Rooms Basic
- This license is available at no charge but requires a certified Teams device. It's limited to 25 rooms.
Microsoft Teams Rooms Pro
- Priced at $40.00 per month, the Pro license offers intelligent audio and video features and Front Row, an inclusive meeting layout designed to enhance the experience for both in-person and virtual participants. For a detailed feature comparison, you can check out Microsoft's comparison chart.
For a more detailed feature comparison, learn more here or access Microsoft’s comparison chart.
Q: Does my legacy license transition to the new licenses?
A: No. Legacy licenses won’t automatically transition to the new licenses. You can continue using those licenses until their expiration date. For more information about this, see Microsoft Teams Rooms legacy licenses
Q: Which hardware vendors are Microsoft certified?
A: Certified Microsoft Teams Rooms systems are available on both Windows and Android operating systems. Hardware updates with Microsoft certifications are updating in real time. This is the latest list of Teams Rooms certified systems and peripherals.
Q: What is the best way to plan for a Teams Room?
A: First, look at what meeting platform your company is currently using and weigh that against how many people are working from the office full-time or hybrid to determine the best use case for in-office collaboration spaces. Secondly, engage with a professional audiovisual systems integrator to help you design the correct conferencing kit, the proper power control, AV equipment storage, mounting equipment, display size and microphone quantity and placement.
Q: What apps can I integrate into Teams?
A: Teams has over 500 pre-built apps that you can integrate, or you can develop your own using Power Platform. Learn more about integrating apps with Microsoft Teams here.
Q: How does the Profound Team operate within the Microsoft landscape?
A: Profound Team operates within the Microsoft landscape by leveraging the existing Teams platform and extending its capabilities to your meeting and collaboration spaces. This approach aims to provide an easier meeting experience in an increasingly hybrid work environment, aligning seamlessly with the evolving needs of modern organizations.
Strategize, Optimize, and Thrive: Your Meeting Room Excellence Roadmap
Achieving the best possible meeting room experience involves a combination of technology, licensing, and strategic planning. By staying informed and making the right choices, you can enhance collaboration and communication within your organization, adapting to the ever-changing landscape of remote and hybrid work environments.
