Key Takeaways
- Zoom Rooms make Zoom meetings in physical conference rooms and shared workspace easier and more efficient.
- A reliable Zoom Room setup depends on the right mix of displays, cameras, microphones, speakers, controllers, and subscriptions.
- Existing AV equipment can sometimes be reused, helping businesses avoid unnecessary “rip and replace” costs.
- Professional installation and managed services help keep Zoom Rooms standardized, reliable, and easier to support long term.
Ready to bring your Zoom meetings into your conference rooms and shared workspaces? Before rolling out Zoom Rooms, it helps to understand the room standards, setup requirements, and support needed to create a reliable meeting experience.
This New Zoom World
In 2020, the word “Zoom” took on a whole new meaning. It became a synonym for meetings, communications, and gatherings. This video conferencing empire grew from 10 million users in Dec 2019 to 200 million in March 2020 and then 300 million in April. Zoom has not released daily user data since that era, but evidence indicates that the company has held steady at the 300 million mark while growing out its business-focused components.
Thousands of companies moved their full staff to this platform in 2020 and its aftermath, and now many are facing the challenge of seamlessly implementing Zoom with existing office spaces and the employees who work there.
With Zoom Room setups, Zoom provides cloud conferencing solutions for physical meeting rooms, perfect for combining remote and in-office workers into a unified, collaborative experience. This allows companies to move away from on-premise video conferencing to a much more cost-effective and standardized cloud solution that is flexible for any meeting room type.
Ready to move your Zoom meetings back to a physical location? Here is what you need to know about Zoom Rooms and how you can implement them in your meeting spaces.
Standardized Design
Zoom video conferencing is standardized and ready for deployment in any meeting room type. By using prebuilt room designs, your system is thoroughly tested and efficient to roll out. As your company grows and incorporates more buildings and rooms, you can easily deploy your standard Zoom Room system throughout your campus.
ProAV Equipment - New or Existing?
To properly implement Zoom Rooms throughout your collaboration spaces, ensure that you have the right equipment in your conference room.
The most basic setup requires a display, camera, speaker, mic, computer like PC, Mac, or Chromebox, a touch panel such as an iPad, and, of course, a Zoom Room subscription.
For a ProAV Zoom Room setup that seats 7-13 people, we recommend:
- 2 TV displays
- An HD PTZ camera
- 3 table-top microphones
- Ceiling speakers
- Mac or Chromebox
- 1 iPad as the room controller and another on the door as a scheduling display
Want to utilize your existing technology for Zoom Rooms? As long as you have all the essentials pictured above, you can implement one with your legacy equipment.
Legacy equipment can mean many things, but generally speaking, if you have existing AV and/or video collaboration equipment, this technology can sometimes be reused. The ability to work with legacy equipment saves on the often unnecessary expense of “rip and replace.”
Installation and Managed Services
While IT teams can handle some basic Zoom Room setups and implementations, we recommend bringing in a Zoom-certified integrator to check the final product and ensure everything is installed properly. By trusting an integrator, you hand off any implementation concerns, and they can verify that all of your rooms are standardized and set up for your native Zoom meeting experience.
While Zoom often handles the support for its cloud solutions, what happens when your hardware and devices fail? Whether you have new or existing Zoom Rooms, a reliable managed services plan is a worthwhile investment for your system in the long run.
Here are some key components of a service plan to keep the technology in your Zoom Rooms healthy and reliable.
- Live phone support
- 24/7 ticket submission
- Same-day issue response
- Remote diagnostic software to solve issues over the phone
- Annual preventative maintenance visits
- Emergency onsite support
Take care of your system and your Zoom Rooms through a service provider that supports every piece of equipment in all your meeting rooms.
How Profound Technologies Supports Zoom Room Projects
At Profound Technologies, we help businesses plan, install, and maintain Zoom Rooms with a room-by-room approach. Our teams can assess your meeting spaces, review existing AV equipment, recommend the right hardware, complete installation and testing, and provide-long term support for a more consistent meeting experience.
Rely on a Gold Certified Integrator
Whether you are keeping your legacy equipment or creating Zoom Room setups from scratch, bring on a Zoom partner to help with engineering, installation, and support. Profound Technologies is a Zoom Gold Certified Integrator with over 20 years of experience in the AV space.
To learn more about Zoom Room implementation, hear directly from the experts! Listen to our webinar here to hear Profound Technologies’ COO Kevin Busza and Head Engineer Gabe Gonzalez discuss Zoom’s standardization, the best designs and equipment for your Zoom Rooms, and the proper way to support your system long term. Otherwise, call for a free consultation with an AV expert.
Frequently Asked Questions
Is Zoom the same as Zoom Rooms?
No. Zoom is the standard software you use on a personal laptop or phone. Zoom Rooms is a dedicated software-and-hardware ecosystem installed in physical office spaces, integrating room displays, cameras, and tabletop controllers to turn a conference room into an automated, collaborative meeting hub.
How do Zoom Room setups handle multi-display content mapping and extended desktop configurations in large training environments?
Multi-display setups automatically partition information rather than mirroring screens. In a dual-display room, one screen locks onto the active speaker or a continuous gallery view, while the second is dedicated entirely to shared high-resolution presentations. A third display can isolate persistent chat feeds or digital signage. You can adjust these layouts dynamically via the Zoom Room Controller tablet interface.
What should a business check for before installing Zoom Rooms across multiple offices?
As a business, review your network capacity, Zoom sizes, device standards, user needs, and IT support process. You want to avoid having one room work differently from another.
Can Zoom Room setups interface directly with native hardware-based environmental and automation systems?
Yes. They support native environmental automation using Room Controls via an open Command Line Interface over IP.
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